This guide outlines every key step in delivering a professional software project to a client. It covers the full lifecycle: from client interaction, planning, legal formalities, development, delivery, and long-term maintenance.

📅 PHASE 1: CLIENT INTERACTION & PROJECT INITIATION

1. Initial Contact / Inquiry

• This is where a potential client expresses interest in your services.
• You acknowledge the inquiry and set up a discovery call.

2. Discovery Call or Requirement Discussion

• Understand the client's business goals and pain points.
• Discuss their expectations, timelines, target users, and budget.
• Take detailed notes and ask clarifying questions.

3. Proposal Document Creation

• Create a professionally formatted PDF or Google Doc.
• Include:
  • Project scope and deliverables
  • Timeline with milestones
  • Technology stack and tools to be used
  • Pricing and payment terms
  • Assumptions, limitations, and optional add-ons

4. Cover Letter or Proposal Email

• Write a concise, friendly email introducing the proposal.
• Attach the PDF or link and invite them for feedback.

5. Revisions & Feedback Loop

• If the client suggests edits, revise the scope or timeline.
• Keep version control: Proposal v1, v2, etc.

6. Final Sign-Off on Proposal